Privacy Policy – Cerebrum System

Last updated: December 19, 2024

Cerebrum System ("we", "our", or "the App") is an internal application used by hotel staff to support daily operational activities. We are committed to protecting the privacy and security of personal data processed through this application.

1. Information We Collect

We may collect and process the following types of information:

• User Information: Name, email address, employee ID, role, or department provided by the hotel administrator.
• Operational Data: Task records, activity logs, timestamps, and operational inputs entered by users during system usage.
• Device & Technical Information: Device type, operating system version, app version, IP address, and basic log data for security and troubleshooting purposes.

2. How We Use Information

The collected information is used solely for:

• User authentication and access control
• Supporting hotel operational workflows
• System administration and internal reporting
• Ensuring application security, stability, and performance

We do not use the data for advertising or marketing purposes.

3. Data Sharing

We do not sell, rent, or share personal data with third parties, except:

• When required by law or regulatory obligations
• With authorized service providers strictly for system operation and maintenance
• With the hotel organization that owns and manages the data

4. Data Storage & Security

We apply reasonable technical and organizational measures to protect data against unauthorized access, loss, or misuse. Data is stored securely and accessible only to authorized users.

5. Data Retention

Personal data is retained only as long as necessary to support operational purposes or as required by applicable regulations and hotel policies.

6. User Rights

Users may request access, correction, or deletion of their personal data through the hotel administrator or system administrator, subject to applicable laws and internal policies.

7. Children's Privacy

Cerebrum System is intended only for authorized hotel staff and is not designed for use by children under the age of 13.

8. Changes to This Policy

This Privacy Policy may be updated from time to time. Any changes will be communicated through the application or official channels.

9. Contact Information